The groups feature allows an instructor to assign students to one or more groups for the entire course or for individual activities. With Group Messaging turned on, members of a group can easily contact all other members.

Within various activities and resources in AsULearn, the Teacher can make individual activities or resources group aware, while not affecting others. It is also possible to force everything in the course to be group aware. If you are not certain about what will work best, please open an AsULearn support request.

On this page

Step-by-step guide to Create a Group

Add or Remove Members to Group

Metacourse Users


Overview tab

See Moodle documentation on Groups

If you plan to use groups in your course, first be sure to enable them at the course level:

From the Course Menu on your course homepage, click Settings:

In the course menu select Settings

Set Group mode to Separate groups. Most instructors find this setting best, since it keeps the group's work totally separate from each other. You should leave Force group mode and Default grouping unchanged. You can click on any question mark icon to learn more.

Use group mode to set mode to separate groups

Click Save and display at the bottom to save your change. Your course is now ready for you to configure and get the most out of groups.

Step-by-step guide

To create groups in an AsULearn course, follow these steps.

  1. From the Course Menu on your course homepage, click Participants:

    From the course menu select Participants

  2. In the Enrolled users dropdown menu at the top left, select Groups:

    In the enrolled users dropdown menu select groups

  3. On the Groups page (shown below), there are two ways to create groups. The following sections describe each.

    Groups page with buttons for managing groups

    The number in parentheses by the Group name indicates how many members are currently in the group. When a Group is selected on the left, the current members are listed on the right.

Create groups manually

  1. Click Create group button.

    Add group name turn on messaging and save changes

  2. Type a Group name and an optional Group description.

  3. Select Yes if you want to turn on Group messaging.

  4. Upload an optional Group picture, logo, or avatar.

  5. Click Save changes. Next, you will need to Add/remove users to the group (see below).

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Auto-create groups

  1. From the main Groups page, click the Auto-create groups button.

    Auto-create groups page with tools for creating groups

  2. Specify a Naming scheme: enter text with either @ (to enumerate with letters A, B, C...) or # (to enumerate with numbers 1, 2, 3...). Examples: Group @ results in Group A, Group B, Group C...; Team # results in Team 1, Team 2, Team 3...

  3. Auto create based on: Number of groups (divide the member pool into the number of groups specified in the next field) or Members per group (create groups with the specified number of members in the next field).

  4. Group/member count indicates the number for your selection in the previous field.

  5. Select members with role to include All participants in your course (including Teachers) or only those with the selected role.

  6. Select members from group to create groups from an existing group; that is, to create subgroups.

  7. Select how to Allocate members: Randomly or in order as selected.

  8. Specify Grouping of auto-created groups: No grouping, an existing grouping, or a New grouping (enter the Grouping name in the next field).

  9. Click the Preview button to see the groups generated based on your settings displayed at the bottom of the page. Adjust settings if necessary, preview again.

  10. When you are satisfied, click the Submit button to create the groups, or click Cancel to abandon the process.

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Add or Remove Members to Group

For groups created manually, members must be assigned to the groups.

  1. From the main Groups page, click on a Group in the left column, then click the Add/remove users button below the right column.

  2. Participants in your course that are not already members of the selected group are listed in the Potential members list. Click on a participant's name. If the participant is a member of another group, that group will be displayed in the Selected user's membership column.

    Add or remove users from a group by using the tools on this page

  3. Selected the desired member(s) (shift/cntrl/cmd-click all work as well). When selected, click the < Add button in the middle to add the selected participant(s) to the group.

  4. To remove a course participant from of the group, click on a name in the Group members list and the left, and then click the Remove > button in the middle.

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    Delete an Existing Group

    To delete an existing group:

    1. From the main Groups page, click on a Group in the left column (or shift/cntrl/cmd-click to select multiples), then click the Delete selected group button below.

      From groups page select existing group then click delete selected group button to remove

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Metacourse users!

Note for metacourse users who intend to use groups: The course meta link process will allow you to create and automatically add/maintain the metalinked students into their own groups based on section during the course meta link process. To create and addmaintain a group for the Banner-enrolled students in the metacourse, use Metagoup Sync.

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A Grouping is a group of groups. Groups hold users, Groupings hold groups. Groupings are handy when students are members of more than one group in your course, and you have the need to force the set of groups (the Grouping) used by a particular activity or resource, so that students don't participate/submit using the "wrong" group.

  1. From the main Groups page, open the Enrolled users dropdown menu and select Groupings:

    From groups page use the enrolled users dropdown menu and select groupings
  2. Click the Create grouping button.

    On the groupings page select create grouping

  3. Enter the Grouping name and an optional Grouping description, then click Save changes.

    Provide grouping name and click save changes

  4. The Grouping is shown in the table. Note that in the image below the Apples group has already been added to the Discussion grouping.

    Grouping table showing groupings member groupsnumber of activities and tools

    • Click the Gear icon on the far right to edit the Grouping (name, description).
    • Click the Trash icon to delete the Grouping. This will not delete the groups associated with it.
    • Click the Profile icon to specify the Groups to be included in the Grouping (next step). It is worth noting that adding groups to a grouping is analogous to adding users to a group. If you can do one, you can do the other.

  5. To manage groups within a grouping, click the Profile icon for that grouping. Click a group listed under Potential members, then click < Add to move the group to the Existing members of the grouping.

    To remove a group from a grouping, click a group listed in Existing members, then click the Remove > button. 

  6. When you have completed managing groups in your grouping, click the Back to groupings button.

Where groups can be selected for activities or resources, a grouping can also be selected to limit the set of groups for that particular activity or resource, since in many courses a student is a member of more than one group.

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Overview of Groups/Groupings

This is useful to see all your groupings and groups with their members, as well as participants who are not in a group. From the main Groups page, in the Enrolled users dropdown menu, click Overview:

From Groups page, use the dropdown menu and select overview to get a list of all groups and groupings

The resulting page will present you with a very useful summary of:

  • Group memberships
  • Grouping memberships
  • A list users not in a group
  • Groups not in a grouping

From this page you can also download your group/grouping memberships to .xlsx or .csv.

Using Groups with Gradebook, Attendance, Quickmail, & Course Activities

Gradebook using Groups

Attendance using Groups

Quickmail using Groups

Course Activities using Groups

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