Human Resources Information Center

Department Budget Managers should follow the steps listed in the table below to process a Tuition Reimbursement Application.

StepAction
1

Carefully review App State's Tuition Reimbursement Program policies, process, and procedures to ensure your actions are compliant.

(star) Note: The Account Codes FAQ, Tax Implications and Reimbursement Policies are particularly relevant to your role. 

2

Review the submitted Tuition Reimbursement Application and:

If...Then...
The employee's manager HAS obtained approval for available department funds to be used to cover the reimbursementproceed to step 3.
The employee's manager has NOT obtained approval for available department funds to be used to cover the reimbursementreturn the application to the manager. 
3 Review the application, complete your portion, and approve the use of department funds to reimburse the employee. 
4Return the approved form to the employee.
5Encumber funds.
6Upon receipt of the employee's Request for Tuition Reimbursement form, initiate a direct-pay request in Chrome River to reimburse the employee from the encumbered and approved department funds.

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