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All Appalachian users (faculty, staff, and students) can create an unlimited number of Zoom meetings, with up to 300 participants in each, record the meetings to the cloud. Log in to Zoom via https://appstate.zoom.us to be added to our Zoom pro license (do that before you attempt to add a Zoom meeting to AsULearn).

To learn more about Zoom, use their excellent and constantly-updated support site (with our license, all of our Zoom activities are 'Meetings'). You can check out your system or device by connecting to Zoom's standing open meeting room. Users can always check the operational status of Zoom.

Adding a Zoom meeting to an AsULearn course



Step-by Step

  1. If you haven't done so yet, go to https://appstate.zoom.us and log in to be granted a pro license.
  2. Log in to AsULearn and go to your course.
  3. Use the gear icon at the top right to Turn editing on.
  4. In the topic where you wish to add the meeting link, click the link to Add an activity or resource.

    Add an activity or resource
  5. Select Zoom meeting.

    Add Zoom meeting

  6. Enter the desired settings (see Zoom Settings list below) and click Save. You may wish to drag the Zoom meeting link up near the top of your course page to make it easy for students to spot.

Zoom settings

Topic: Give your Zoom meeting or room a topic-related name. 

Description: Enter information about your Zoom meeting in the Description field. Include the purpose of the meeting, agenda, expectations for conduct, and any general instructions on how to prepare or participate for the upcoming sessions. Tip: Only use plain text in the description field, as the corresponding Zoom agenda field does not provide for HTML formatting.

Display description on course page: Select the check box to display the online class meeting description on your AsULearn course home page below the activity link.

When: Select these options only if you wish to select a specific date/time that will generate a unique zoom link for a one-time use Zoom meeting. Select the day, month, year, and time (24 hour-clock) from the menus. Skip this option if you will create a Recurring meeting.

Duration: Enter the duration of time in the text field then select a time interval from the menu (minutes or hours recommended). Note: This duration is only so participants can plan. Zoom will never stop a meeting based on a duration setting. Skip this option if you will create a Recurring meeting.

Recurring (recommended)Select the Recurring option if you want students to use the same Zoom link to join your online class throughout the semester.

Password (recommended): Use the Click to enter text link to enter a password for the meeting.

We recommend placing the password in the Description of the meeting and enabling the Display description on course page setting so students can copy and paste the password when joining the meeting. Note that the Zoom activity in AsULearn does not support the one-click join. Students will ALWAYS have to enter the password to join meetings added via the Zoom activity in AsULearn.

Host video: Whether or not the host of the meeting will have their webcam turned on be default when starting the meeting (default On).

Participants video: Whether or not the participants joining the meeting will have their webcam turned on by default when joining the meeting (default On).

Audio options:

  • Both (recommended, default): Participants can use either a telephone, computer or mobile device to join the meeting audio.
  • Telephony only: Participants must call in to the meeting via telephone.
  • Voip only: Participants can only speak and be heard through a computer or mobile device.

Meeting option: Select the Enable join before host option (recommended) to allow participants to join the meeting before the host does.

Grade: This setting allows teachers to associate a grade to a Zoom meeting to their course gradebook using the Scale or Point ratings, a Grade Category and a Grade to Pass. If you make your Zoom meeting in AsULearn graded, a graded column is automatically created in your AsULearn gradebook, and the process for grading is automatic and simple: Any student who logs into the Zoom meeting is automatically awarded the maximum point value in points, or the highest rating in a verbose scale. The teacher can always edit the automatically-awarded grades later, but think of it as "you get the max grade for simply attending."

Support

If you have questions about Zoom, see the excellent Zoom support site, or call Tech Support at 828-262-6266 Option 1. For more complex questions or teaching issues, submit a Service Request

Zoom Mobile App

The Zoom mobile app works very well, and you can download them from the Zoom Download Center. Below is a video showing how to install and log in on a mobile device.


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