Keep track of students' attendance from within a given for an AsULearn course.
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Add the Attendance activity
1. From your course homepagehome page, click the gear icon (top right), and select Turn editing on from the menu.
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- In the Add session section, enter the Date and Time for the initial class meeting.
- In the Multiple sessions section, select Repeat the session above as follows to set up sessions for the entire semester.
- Repeat on: Select the days of the week that the course meets.
- If the class meets on those days every week, leave the default on Repeat every 1 week(s).
- Repeat until: Enter the last day of class. NOTE: You can delete class sessions that fall on university breaks from the Attendance activity screen.
- Click Add at the bottom of the screen and your attendance sessions will be built. You can add or remove sessions as needed.
Take
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Attendance
- From the course homepage (with Editing turned off), click the Attendance activity.
- You can view All sessions, All past sessions, or filter by Months, Weeks, or Days with the buttons at the top right.
- Click the gear icon to edit the properties of the session. Click the trashcan icon to delete the attendance activity for a session that will not meet, as when there is a university break.
- To take attendance during (or after) a class meeting, click the forward arrow for the session.
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- The list of students is displayed
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- . Click the button in the appropriate column: Present, Absent, Late, Excused
- A shortcut for taking attendance is to click the letter P at the top to mark everyone Present. Then change the mark for any late or absent students.
- NOTE: If there are more than 50 students in the session, there will be more than one screen for the student list: in the upper right, change the dropdown with 50 to Do not use paging to display the full student list on one screen. Otherwise, click the arrows beside the Page # of # field to move through the screens.
- Change Sorted list to Sorted grid to display student pictures prominently (max 50 students per screen).
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- Use the Remarks column to make notes that are visible to the teacher and the individual student, such as the reason for an excused absence.
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- Click Save attendance button at the bottom of the screen.
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- The forward arrow turns to a green arrow when attendance has been taken for a session. To edit the attendance, click the green arrow for that session.
Click the Add session tab to insert a meeting, such as a class event that meets outside the regular schedule.
The Report tab provides an aggregated visual record to for the teacher about class attendance, as well as summaries for individual students: click on student name in the Attendance report.
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| Info |
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Attendance can now be taken directly from the AsULearn mobile app. Currently only sessions that started in the last 6 hours and or that will start 1 day in the future will be available (this . This setting can be expanded systematically, so please let us know if more sessions a broader time frame would be helpful). |
- Browse to the
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- Attendance activity in the course from within the mobile app.
- Click the Submit
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- Attendance button below the desired session.
- Select the desired default status under Set status for to set the status for
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- All students.
- Set the desired status for individual students under their
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- Name.
- Click the Submit
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- Attendance button at the bottom to save and record.
Configure
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Attendance Warnings
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Warnings thresholds affect the absentee Absentee report and allow students and third parties to be notified. NOTE: If more than one warning is triggered at exactly the same time, only the warning with the lower warning threshold will be sent. |
- From the attendance activity, go to the Warnings set tab and click the Add warning button.
- Configure the settings
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- Warn if percentage falls under: Warnings are triggered if a student's overall percentage for this attendance activity falls below this amount.
- Number of sessions taken before warning: Set the number of sessions that should be taken
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- by a student before the warning should be triggered.
- Maximum number of
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- email warnings: Set the number of times a student should receive the
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- email warning for this session.
- Email user: If enabled, an
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- email will be sent to the student.
- Email subject: This setting defaults to "Attendance warning", but it is customizable.
- Email content: Default message content is configured, but can also be customized. Wildcard options are available from the help icon next to the field.
- Notify other users: Select other users with permission to view attendance reports to receive the notification.
- Click the Add button to save the
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- Warnings set.
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