Please be aware that depending on how you use Google products, some of the information in your University Google account may contain sensitive data. . When you give access to third-parties, they may be able to read, edit, delete, or share this information.
Google products with especially sensitive information include:
- Gmail: Your University emails may contain sensitive or internal data including the names of your contacts, your private correspondence, or an attached copy of a medical report.
- Drive: There may be sensitive data in Google Drive, like financial records, official reports, and presentations. In addition, if you’ve shared documents with other people, their names and contact information are also in your Google Drive.
- Calendar: Your Google Calendar can have important information about your daily routine, as well as details about private events and appointments.
- Contacts: Your Google Contacts can include the names, phone numbers, addresses, and contact details of the people you know.
Consider the following before giving access:
- How secure is this site or app? If the third-party app’s server is hacked, University data may be accessed by unauthorized people. When you allow third-party apps to access your AppState Google Account, they can copy and save your data on their own servers. Because Google doesn’t protect the data on another company’s servers, your data may be subject to greater data security and privacy risks.
- How will this site or app use my data? The data may be used by the app in ways that are not obvious, such as being shared with others.
- Can I delete my data from this site or app? Depending on the app, you may not be able to quickly or automatically delete your data from their servers. It may also be difficult to delete the account you created on the app
- Will this site or app tell me if something changes? The site or app may not directly notify you if it changes its policies and practices.
- Who else can see my data on this site or app? Some third parties may have individuals who look at your Google Account information, including emails you write or your contacts.
- What terms of service and privacy policies are applicable? Most services utilize a terms of service and privacy agreement that must be accepted before use. The Office of General Counsel may need to help review these agreements before adoption and use.
To Determine What Add-Ons Do You Currently Have:
Google gives you the ability see what add-ons are attached to your account at: https://myaccount.google.com/permissions
To Remove Access:
If you gave account access to a site or app you no longer trust, you can remove its access to your Google Account. The site or app won’t be able to access any more info from your Google Account, but you may need to request that they delete the data they already have.
- Go to your Google Account.
- On the left navigation panel, select Security.
- On the Third-party apps with account access panel, select Manage third-party access.
- Select the site or app you want to remove.
- Select Remove Access.
To Report a site or app:
- Go to the Apps with access to your account section of your Google Account. You might need to sign in.
- Select the app you want to report
- Choose Report this app
Related Knowledge Base Articles
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