AsULearn
Course Retention
Banner-created courses in semester categories All courses will be retained for 25 months on and accessible through AsULearn. Backups of courses older than 25 months can be requested with a supportticket for an additional 12 months. Due to the amount of time needed to retrieve and restore archived courses, a requester can expect up to a week of time to retrieve the backup file and complete the restore after it is requested.
In summary, course backups will be kept for three years plus one month (37 months) total. We will not keep copies of courses beyond 37 months.
Instructors may create and download manual backups of the course content as desired. Manually-created backups in the User private backup area will be retained and available for download for 30 days.
NOTE: Programs or departments that need to access courses beyond the 37 month window are responsible for contacting Academic Technologies BEFORE their scheduled removal from AsULearn storage, including program accreditation needs for course access.
AsULearn courses that are not included in the 25 month academic terms are reviewed annually (April). Managing faculty in low-activity courses (no course/user access in 12 months) will be notified of scheduled course deletion and/or user unenrollments. Course owners can opt out of course deletion if needed via the provided email notification.
Course Visibility
Courses are made visible at 7am on the first day of each term, and hidden from student view at 7am two days after the day grades are due at the end of each semester. Instructors may elect to make the courses visible to students before the beginning of the semester, and after the end of the semester.
Course Creation
New terms are provisioned twice a year, and only when the AsULearn AT team receives the upcoming term files file(s) from the Banner team. The approximate schedule is as follows:
- Upcoming Summer I, Summer II, and Fall terms: Mid-March
- Upcoming Spring term: Mid-October
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Scheduled Maintenance
The AsULearn team will take advantage of campus maintenance windows for scheduled application updates.
maintenance. You can find upcoming maintenance dates under Site announcements or the Downtime alert block on the AsULearn home page. Monthly system maintenance will be scheduled on the last Thursday of each month from 5am to 6am. If this date falls on a holiday, monthly maintenance will be rescheduled and announced accordingly.
Manually-created backups in the User private backup area will be kept for 30 days. Notifications for the application or system maintenance will be posted on the site home for AsULearn and communicated in the AsULearn for Faculty Google Group.
AsULearn-Projects
AsULearn-Projects courses are reviewed annually (October). Managing faculty in inactive courses (no course/user access in 12 months) will be notified of scheduled course deletion and/or user unenrollments. Course owners can opt out of course deletion if needed . Removing inactive courses, which have not been accessed in over a year, improves the site’s performance, streamlines support, and reduces storage costsvia the provided email notification.
Manually-created backups in the User private backup area will be kept for 30 days.
Course visibility and user enrollments are configured by the managing faculty member(s) of each course. Members of some committees and professional development courses can self unenroll if desired.
The AsULearn team will take advantage of campus maintenance windows for scheduled maintenance. You can find upcoming maintenance dates under Site announcements or the Downtime alert block on the AsULearn-Projects home page.Manually-created backups in the User private backup area will be kept for 30 days.
AsULearn-Global
AsULearn-Global courses are reviewed annually (November). Managing faculty in inactive courses (no course/user access in 12 months) will be notified of scheduled course deletion and/or user unenrollments. Course owners can opt out of course deletion if needed . Removing inactive courses, which have not been accessed in over a year, improves the site’s performance, streamlines support, and reduces storage costsvia the provided email notification.
Manually-created backups in the User private backup area will be kept for 30 days.
Course visibility and user enrollments are configured by the managing faculty member(s) of each course.
AsULearn-Global undergoes maintenance the first Friday of every month from 7am to 9am. Manually-created backups in the User private backup area will be kept for 30 days.
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