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titleScan to Email

1. Authenticate at the printer by either AppCard, Banner ID, or App State username and password.

2. After logging in load your document into the scanning tray face up with the left horizontal edge feeding into the printer and then click Scan from the main menu.
Load your document into the scanning tray.Image Modified

Click Scan to set up scanning.Image Modified

3. To send a scan to your email, click Scan to My Email:

Send a scan to your email by click that option.Image Modified

4. From the Scan Details menu, you can change the subject line of the email, the filename of your document, and other print settings.

Make any changes in the scan details window.Image Modified

5. To make a change to the subject title or filename of your document, click the subject or filename box to edit. After your changes have been made, click OK.

Change Subject or file name.Image Modified

6. To adjust other print settings, click Change settings.

Click change settings to set other scan settings.Image Modified

You will get the following screen:

Select the options for orientations, size, duplex, etc.Image Modified

7. Click Start to begin scanning your document.

8. To scan multiple pages, click the Scan next page button. (The feeder tray can hold 300 pages to scan or copy.) To scan multiple documents, click the Scan new document button.
Once you have completed all scanning, click Finish.

Scan all pages.Image Modified

Scan complete screen.Image Modified

9. Your scans will be sent to your App State email.

You will be send a download email containing your scans.Image Modified


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titleScan to Drive

1.  Authenticate at the printer by either AppCard, Banner ID, or App State username and password.

2. After logging in load your document into the scanning tray face up with the left horizontal edge feeding into the printer and then click  Scan from the main menu.


Scan MenuImage Modified

 

3. On the printer, click Google Drive.

Send scans to your Google Drive.Image Modified


4. On the Scan Details screen that follows, you can change the filename of your document or adjust the print settings.

Change the file name of your document or adjust the print setting.Image Modified


5. Change the filename of your document by clicking the filename box, typing a new name, and click OK.

Click the file name box to change the file name.Image Modified


6. To change the print settings, click Change Settings:

To change the print settings goto the change settings menu.Image Modified


7. In the Scan Settings screen that follows, you can change the duplex mode, orientation, paper size, file type, DPI, or color mode of your scan. Click Start after your changes have been made.

In scan settings you can adjust the duplex mode, orientation, paper size, etc.Image Modified


8. To scan multiple pages, click the Scan next page button. To scan multiple documents, click the Scan new document button.
Once you have completed all scanning, click Finish.

Scan Multiple Pages or Scan a new documentImage Modified

Scan complete.Image Modified


You will be sent an email confirmation that the scan has been sent to your Drive. 

You will be sent an email confirmation that the scan has been sent to your Drive.Image Modified


9. To find your scan in Drive, locate the folder called Scans for PaperCut MF.

Your scans with got to the folder Scans for PaperCut MF.Image Modified

First-time users of the Scan to Drive feature must authorize PaperCut to access their Google Drive. 

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title1-time Steps for Authorizing PaperCut to Access Your Google Drive

1. Once you have completed your first scan, you will be sent a 1-time authorization email. 

2. In the email, click the link that says Login to Google Drive.

The first time you scan to Drive, you must submit an authorization that comes in your email.Image Modified

3. Next, choose your App State Google account.

Choose your App State account from the drop down.Image Modified

4. Finally, click Allow, which will authorize Scans for PaperCut to send your scans to your Google Drive.

Click allow to allow PaperCut to send scans to your Google Drive.Image Modified


Scan to Address Book

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titleScan a document to other emails
  1. After logging in, click Scan from the main menu, and load your document into the scanning tray face up with the left horizontal edge feeding into the printer, then click Scan.
    PaperCut Splash PageImage Modified

  2. On the next screen, click the Scan to Address Book button.
    Select the optiont to scan to address book.Image Modified

  3. If they the person you want to send your scan to is not listed, click Add New.
    Add a new person to send tour scan to.Image Modified

  4. Enter a name and address into the Name and Address fields. To enter multiple addresses click the Number of Addresses field and enter the number of addresses you want to enter. Once done, click Register.
    Enter a Name and Address.Image Modified

  5. Check the address of the email you want to send scans to then click OK.
    Confirm the address and then click OK.Image Modified

  6. Enter a subject line for the email and click Start to scan and send.
    Enter a subject line for the email and then click start.Image Modified

Using an External Memory Device (USB)

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  • Most email systems have a maximum allowed attachment size of 20MB. By default, PaperCut will block any email scan larger than 20MB to prevent it from being rejected by the email system. What is 20MB? Depending on what's in the document, i.e. text, photos, graphs, etc a plain text document of 20MB can be 120+ pages.

  • PaperCut Scan creates Optical Character Recognition (OCR) documents. OCR is the process of taking an image, such as a scanned document , and reconstructing its text. This allows scanned documents to become searchable and/or editable.

    Text-searchable documents have two major benefits over other scan outputs:

    • You can search for and copy specific content within the document.

    • If the document has been added to a document management system, you can find the document by searching for its content.

    Performing OCR is a resource-intensive process that can add seconds or tens of seconds per page to the time it takes to deliver a document. 

    Currently, PaperCut MF supports the following text-searchable file types:

    • PDF (text-searchable)—PDF v1.4 with PDF/A-1 compliance according to the requirements defined by the PDF/A standard.

    • DOCX

  • Blank Page Removal detects and removes pages with no content. This helps reduce the size of scanned documents and provides a more seamless experience when reading the digital output. You configure Blank Page Removal ON or OFF at the scan action level. It defaults to OFF.

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