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While all faculty and staff can view and register for workshops on campus, not everyone can post and create registration links on Workshop Scheduler. 

Below is a step

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-by-step guide

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v1

1. Determine who will be the Community Administrator(s). This person creates workshops and workshop sections and likely publicizes workshop events. (In these instructions “you” will be the Administrator.) Note that a department or office may have more than one Workshop Community, and users from different offices may share a Workshop Community. See the list of existing Communities in the top left dropdown on the web page: http://workshops.appstate.edu

2, Determine the Workshop Leaders (instructors) who currently conduct workshops.

• Any Leader who will be responsible for setting up workshops, workshop sections, and taking roll for the workshop (see page 9) in the system should be given Community Administrator
• Anyone with an ASU Log-in ID can be added as a Leader in the Community (but this does not associate the necessary Administrator credentials).
• A Leader will be included in email notifications set up to contact the Leader of a Workshop.
• A Community Administrator does not necessarily have to be a workshop Leader; but a Leader should have Administrator credentials to use the features of the system.
• A Leader without Administrator credentials will have no access to Workshop Administration (see page 4).
• The Workshop Administrator (see p. 10), while not necessarily a Community Administrator, is the default Leader for Sections of the Workshop.

3. Request the creation of a Community for your department by creating a Technical Support incident (see page 15). In the Incident Description field:

• include a name for your community that clearly identifies the types of workshops presented by the community (maximum 40 characters);
• include the ASU log-in ID (name part of email address) for the Community Administrator(s).

1. OR you can be added to an existing Community by having an existing Admin make the request (see page 15).

   Community Administrator privileges must be applied to your Banner ID before you can log in as Admin. This process may take a day or two, so plan accordingly.

4. When you receive notice that your Banner record has been updated with the Workshop Scheduler Community Administrator privileges, you may begin to set up the Community and add workshops. One Administrator should be responsible for setting up the Community, Workshop Types, and maintaining consistency among the Workshops (by creating them, or at least reviewing them all).

• To log into the Workshop Scheduler, go to http://workshops.appstate.edu in a web browser.
• In the top right corner of the screen select the Log In
• Use your ASU User ID and Password to log in.
• If you have authorization as a Community Administrator (step 3 above), you will see the link for Admin after your name in the top right corner of the screen.
• Select the Admin link to display the Workshop Administration screen (see page 4).
• Leaders without Admin privileges can edit their profile after logging in and accessing the My Profile screen here: http://workshops.appstate.edu/admin/myprofile.aspx

5. See the topics in this manual for details to complete these steps:

• Edit the Community properties, and add one or more Leaders. see Communities, page 6
• Create at least one Workshop Type. page 8
• Add a Workshop to the Workshop Listing. page 10
• Add a Workshop Section. page 11
• Publicize your workshop. page 13

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to getting your account set up.

Step-by-step guide

Important: Please check the list of departments (here) prior to submitting a Workshop Department request to ensure that your department/unit does not already have one established.

Review the Terminology in this Documentation

1. Creating a Workshop Department: Workshop offerings are administered by the individual departments conducting them. A Workshops department usually corresponds to a university organizational unit, whether an academic or administrative department.

   1. To create a Workshops department, please submit a support ticket and include the following:

      1. Your department or unit name, first name, last name, and username

         1. Note: If you need additional Workshops Departments to properly organize your course offerings the Center for Academic Excellence can assist you.

            1. For example, the Center for Academic Excellence maintains two Workshops departments:

               • Center for Academic Excellence (FAD)
               • Center for Academic Excellence (LTS)
2. Adding department administrator(s). Once you are notified that your Workshop Department has been created and that you have Administrator privileges, you will be able to:
   1. Create Course Types. Course types are just a simple single-level categorization of your courses used in reporting.
   2. Add new administrators to your Workshops department
   3. Add courses. Tip: be mindful of a proliferation of courses that have slightly different names, but practically are the same course. When reporting registration and attendance it will simplify matters. 
      1. Review workshops for accuracy and consistency
   4. Edit content
   5. Schedule instances of a course, a section
   6. Manage attendance
   7. Send out the zoom link
   8. Make other changes to a workshop on behalf of an instructor
      Note: An administrator is NOT the same as an instructor in a section (i.e. the person teaching an instance of the workshop course)

v2

Creating Course Types

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