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Expand
titleTransferring Data on a Windows Device


Expand
titleStep 1: Move all personal emails into one label

1. In your App State email inbox click on the gear icon and then select "See all settings".

Clicking see all settings in App State Gmail.Image Modified


2. Select "Labels" and scroll down to select "Create new label".

Creating new labels in Gmail.Image Modified

3. Create a new label - we recommend calling the label "Personal" - and keep the "Next label under:" box unselected. Select "Create".

4. In your email, locate all emails that you wish to retain, select them by checking the checkbox beside each email, and then select the “Move to” icon at the top. Move them into your newly created personal label.


Expand
titleStep 2: Install Thunderbird

1. Navigate to thunderbird.net.

2. Select “Free Download”.

Downloading Thunderbird.Image Modified

3. Run the .exe file that is downloaded.

Opening Thunderbird setup wizard.Image Modified

4. Select “Yes” when prompted if you would like to allow the program to make changes to your computer.


Expand
titleStep 3: Configure Thunderbird

1. Select “Next” on the Mozilla Thunderbird Setup Wizard.

Clicking next to continue installation.Image Modified

2. Select “Next” on the Setup Type screen.

Selecting standard setup and continuing installation.Image Modified

3. Select “Install” on the Summary screen.

Beginning installation.Image Modified

4. Select “Finish” to complete the setup (if “Launch Mozilla Thunderbird now” is selected, Mozilla Thunderbird should start once you select Finish).

Finishing installation.Image Modified

5. Enter your App State email account information in the “Add Mail Account” box under "Account Actions." Click "Continue".

Enter your App State email account credentials.Image Modified


6. Select "Configure manually"

Selecting the option to configure manually.Image Modified


7. Change the Authentication Method from "Normal Password" to "OAuth2" on both Incoming and Outgoing servers.

Entering authentication as OAuth2 for incoming and outgoing servers.Image Modified

8. Then select "Done"

9. You will see a pop-up asking you to sign in with your Google Account. Enter your App State email address.

Authenticating using your App State credentials.Image Modified

10. Enter your App State credentials.

Entering your App State username and password for authentication.Image Modified

11. You will need to allow Mozilla Thunderbird Email access to your App State Google Account.

Allowing Google permissions.Image Modified

12. Under the System Integration pop-up, we recommend selecting “Skip Integration”.

Skipping integration.Image Modified

13. If your menu bar is not showing at the top, you may need to right-click at the top and select “Menu Bar”.

Opening the menu bar if it does not show up automatically.Image Modified

14. Select “Tools” from the Menu Bar and then select “Account Settings”.

Selecting tools in the advanced account settings.Image Modified

15. Select “Account Actions” and then select “Add Mail Account…”

In the account actions menu, choose the option to add a mail account.Image Modified

16. Enter your new retiree Gmail information and click “Continue”.

Your Name: First Last

Email Address: username@retired.appstate.edu (your username will not change) 

Password: New password established on your first sign-in to the web interface.  


After entering your new App State retiree account username and password click continue.Image Modified

17. You will see the screen below and be prompted to sign in again. Enter your full retiree address, username@retired.appstate.edu.

Enter your App State retiree Google account credentials again to authenticate.Image Modified

18. Enter your password.

Enter your password.Image Modified

19. You will need to select “Allow” so that Mozilla Thunderbird Email will have access to your account.

Allow thunderbird access to your App State Retiree Google account.Image Modified

You should now see both your old App State email account and your new retiree email account listed under the “Account Settings”. Select "OK".

You should now see your App State retiree account listed under account settings.Image Modified


Expand
titleStep 4: Copy your personal emails from App State to @Retired Gmail account

You can now drag the personal folder you created from your App State email account and drop them in your personal email account

 Drag your folders from your Google account to the Thunderbird account.Image Modified


*NOTE: If you have a large number of emails, the process could take a while for all emails in the folder to migrate


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Expand
titleTransferring Data on a Mac Device


Expand
titleStep 1: Install Thunderbird Mail Client

1. Navigate tothunderbird.net.

2. Select “Free Download”.


Choose the free download option to download Thunderbird.Image Modified


3. Look in the lower-left corner for the .dmg file that is downloaded. Click it to start the installation (If you do not see the .dmg file there, open your “Downloads” folders and click on the .dmg file to start the installation.

Click on the Thunderbird setup exe file after it has finished downloading.Image Modified


4. Drag the Thunderbird icon to the Applications folder icon.

Drag the Thunderbird application to your Applications folder.Image Modified

5. Go to your Applications folder and launch Thunderbird. Select “Open” when prompted.


Launch Thunderbird from your applications folder.Image Modified



Expand
titleStep 2: Configure Thunderbird

1. When Thunderbird opens, select File>New>Existing Mail Account.

Select file, new, and then open an existing mail account.Image Modified

2. Enter your App State email account information in the “Set Up Your Existing Email Address” box and then click "Continue."

Enter your App State email data to connect the account.Image Modified

3. Click "Configure Manually".

Selecting the option to configure manually.Image Modified

4. Change "Authentication" on the Incoming and Outgoing servers to "OAuth2". Click Done.

Change the authentication settings on incoming and outgoing servers to OAuth2.Image Modified


5. Sign in to your App State account.

Sign into your App State account.Image Modified

6. Enable Thunderbird to access your App State Google account.

Allow thunderbird access to your App Stae Google Account.Image Modified


Expand
titleStep 3: Add your personal email account to Thunderbird

1. Select “Tools” from the Menu Bar and then select “Account Settings”.

In Thunderbird, under tools, open the account settings.Image Modified

2. Select “Account Actions” and then select “Add Mail Account…”

Under account actions select the option to add a mail account.Image Modified


3. Enter your personal email information and click “Continue”.

Enter your personal email information.Image Modified

4. If your personal email account is a Google account, you will see the screen below and be prompted to sign in again. Enter your personal Gmail address and password and sign in. Click “Allow” when prompted let Thunderbird access your email.

If the personal email is a Google account, you will have to allow Google permissions to sync.Image Modified


5. You should now see both your App State email account and your personal email account listed under the “Account Settings”. Select “OK”.

Under account settings the personal account and App State account will be listed,.Image Modified


Expand
titleStep 4: Copy your personal emails from App State to @Retired Gmail account

You can now drag folders from your App State email account and drop them in your personal email account.

 You can now drag folders between your personal account, your App State account, and thunderbird account.Image Modified

*NOTE: If you have a large number of emails, the process could take a while for all emails in the folder to migrate.


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