It is strongly recommended that you create and download a backup of each course you teach each semester, especially for courses you only teach on an interim basis. See the Course Access and Retention page for details on how long courses are available to you on the server. Ultimately, if you have created and downloaded a backup of your course, you can upload and restore it independently - no support ticket needed - in a matter of minutes. NOTE: It is not possible for instructors to back up user data in this process, only the course content.

Backup.... or Import?

Q: When can I use Import instead of the Backup & Restore process?

A: It is always fastest and easiest to use the Import process. But, to use Import, the course has to be available to you currently in AsULearn. That means that it cannot be more than 25 months since the beginning of the semester in which you taught it. Since courses more than two years old are removed from the server, the Import process is not available for them. Basically, if you can find the old course in AsULearn in a past term, you can Import it!

For courses older than 25 months, you'll need to upload and restore the backup you made at the time.

Here's a video walkthrough on creating and managing your course backups, with step-by-step directions following below.

Step-by-step guide

  1. From the main course page, Select More from the Course Menu along the top, then click Course reuse in the dropdown menu.

    From the course menu along the top click More then Course reuse

  2. The Course reuse page is displayed. From here, you can choose any action related to reusing your course (Backup, Restore, or Import). In this case, select Backup from the dropdown menu at the top left.

    From the top left dropdown menu select backup

    • The Backup settings page is displayed. It is strongly recommended that you simply skip to the bottom of the page, and click Jump to final step. NOTE: This process will preserve the category structure, aggregation, and organization of the course Gradebook. If that is important to you, definitely just click Jump to final step:

      to preserve structure of gradebook in the backup, click jump to final step
      Wait for the Success confirmation, click Continue, and then skip to step 3 below.

      Success message. Click continue. 

    • If preserving the structure of your Gradebook is not important to you, you may also use the Backup settings page to "cherry-pick" individual items to include in the backup. By default, all items are selected for inclusion in the backup. Uncheck the items you do not want to include, then click Next (rather than Jump to final step as shown above). 
    • Click Next for each screen until you get to the summary showing what will be included (green check) or excluded (red ×). 
      x indicates note included, check indicates included

    • Leave the default Filename or enter your own, being careful not to remove the .mbz file extension. The default filename includes the date and time at the end.
    • Confirm the Backup settings, then scroll to the bottom of the page, and click the Perform Backup button.

  3. Wait for the message: The backup file was successfully created. Click Continue.
    Success message. Click continue.

  4. After creating the backup file, the filename will appear in your User private backup area list. You should immediately click the Download link to the right of the backup file name to save the backup file to your computer.


    The backups you create in the User private backup area will be retained and available for download for 30 days. You'll receive an email to remind you before the backup is deleted, so you can download it before their removal. The best idea is to download it when you create it!

    You can upload and restore your backup file (filename.mbz) to any other AsULearn course at any time of your choosing. 

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