Using the Thunderbird mail client, the instructions below outline the steps for transferring personal content that is in your Appstate account to a personal email account. To do this, you will set up both email accounts in Thunderbird, then move folders from one account to another. Note that some of the illustrations below may vary from what you see.
University accounts and data contained within are property of Appalachian State University and every effort should be made to adhere to the Acceptable Use of Computing and Electronic Resources Policy for data integrity and retention:
https://policy.appstate.edu/Acceptable_Use_of_Computing_and_Electronic_Resources_Policy
The University shall not be responsible for any personal material or information stored on University Information Technology. The University assumes no responsibility for backing up personal material or personal information stored on University Information Technology and shall have no obligation to produce any such personal material or information at any point during or after an individual’s period of employment, enrollment, or other affiliation. The user accepts all responsibility of removing personal materials prior to their separation with the University. This provision does not apply to current students’ academic work stored on University Information Technology.
Transfer personal content in AppState Gmail to a personal email account.
If you have a small number of emails that you would like to keep, it might be easier for you to forward each email individually to your personal email account. If there is a large number of emails, it will be beneficial for you to create one label in your Appstate Gmail account and move all emails you wish to retain into this folder for transfer.
Step 1. Move all personal emails into one folder (Google calls them labels)
- In your Appstate email inbox, navigate to "Settings" by clicking on the gear icon and then selecting "Settings"
Select "Labels" and scroll down to select "Create new label"
Create a new label - we recommend calling the label "Personal" - and keep the "Next label under:" box unselected. Select "Create".
Locate all emails that you wish to retain and move them into your newly created personal label.
Step 2. Turn on Less Secure Apps in Google Settings
- Navigate to myaccount.google.com and sign in with your Appstate credentials
- Select “Security” from the left side menu
Scroll down until you see “Less secure app access” and select “Turn on access (not recommended)”
Select the Toggle to turn “Allow less secure apps” to ON
Step 2. Install Thunderbird
Navigate to thunderbird.net
Select “Free Download”
Run the .exe file that is downloaded
Select “Yes” when prompted if you would like to allow the program to make changes to your computer
Step 3. Configure Thunderbird
Select “Next” on the Mozilla Thunderbird Setup Wizard
Select “Next” on the Setup Type screen
Select “Install” on the Summary screen
Select “Finish” to complete the setup (if “Launch Mozilla Thunderbird now” is selected, Mozilla Thunderbird should start once you select Finish)
Enter your Appstate email account information in the “Set Up an Existing Email Account” box
Under the System Integration pop up, we recommend selection “Skip Integration”
If your menu bar is not showing at the top, you may need to right-click at the top and select “Menu Bar”
Select “Tools” from the Menu Bar and then select “Account Settings”
Select “Account Actions” and then select “Add Mail Account…”
Enter your personal email information and click “Continue”
If your personal email account is a Google account, you will see the screen below and be prompted to sign in again. Enter your personal Gmail address.
Enter your personal email password
You will need to select “Allow” so that Mozilla Thunderbird Email will have access to your personal email account
You should now see both your Appstate email account and your personal email account listed under the “Account Settings”. Select OK
Step 4. Copy your personal emails from AppState to another account
You can now drag folders from your Appstate email account and drop them in your personal email account
*NOTE: If you have a large amount of emails, the process could take a while for all emails in the folder to migrate