The best way to contact students in your class is to use AsULearn’s Announcements Forum or QuickMail block. AsULearn is synchronized with Banner so you can be sure that you are contacting ALL your registered students during the volatile drop/add period when your participants may be changing frequently. With each of these options, a record of your communication (forum post or email) is retained in the course, but only Announcements leave a student-accessible copy posted in the course. Quickmail only leaves a copy visible to the Teacher.
Announcements is a Forum within every course in AsULearn. When instructors compose a message and click Post to forum, the content of the post will then be automatically emailed to all enrolled participants (at their @appstate email address) with a 15-minute delay to give you time to edit.
Alternatively, you can click the Advanced option to access the advanced editor, then check the Send forum post notifications with no editing-time delay option. You can also "pin" the post to the top of the forum if you wish.
If time critical, QuickMail is considered to be speedier than Announcements. That said, what many faculty love about using the Announcements is that a student-viewable copy of your communication is posted in the forum, where it remains. So, if a student loses an email, or has a question afterward, you can simply refer them to the Announcements forum in the course to review any and every post you have made. No more searching for a sent mail, since all your posts will remain visible to all students unless you decide to delete them.
In order for the email message to be sent from Announcements, the AsULearn course in which you posted it must be visible to students. To put it another way: Email is not sent from the Announcements Forum in hidden courses. This is something to be considered when communicating with students before classes begin, if you elect to leave your course hidden. Quickmail will send email from a course that is hidden from students. To put it another way: Email is sent via Quickmail in hidden courses. |
A lot of faculty who don't make their course visible before the first day of class use Quickmail during that period (since it emails from hidden courses). If the course is visible, either made visible early, or after 7am on the first day of the term, Announcements are almost universally preferred. |
View Drafts that you have saved to Edit or Duplicate the message to modify and Send, or Delete.
View Scheduled messages to View the message, Send Now instead of waiting until the scheduled time, or Unqueue to move the message to your Drafts. View a message to see the option to Duplicate it.
View Sent Messages then View a specific message and its Send Report, as well as the option to Duplicate it.
Click My Signature to create one or more message closings with your name and any other information formatted like you want to include at the bottom of messages. From the Compose Course Message page you can specify which Signature to use (or None). NOTE: Signatures are associated with your AsULearn account and not specific to a course, so if you want course information in your signature you should have separate ones for each course and name them so you can identify them by course.
Configuration provides settings and defaults for using Quickmail specific to your course, that is, your Configuration settings will be different for each course. Click the onscreen blue question marks for help with the settings. Click the Save preferences button to save any changes: Back will cancel your changes.
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