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1. Open Google Drive.                                                                                     
2. In the left sidebar menu, click

1. Shared Drives.
2. At the top,

1. click the New button.
2. Enter a name and

1. click Create.

1. 
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When you add new members, they’re

given Content manager

access automatically but you can change a member'

s access level.

1. Manager
2. Content Manager
3. Contributor
4. Commenter
5. Viewer
   
   

Users who are managers can add

members and set access levels: 

1. In the left sidebar menu, click

1. on Shared drives

1. and double-click on one of your shared drives.

1. Click the Manage members button at the top

1. of the Shared Drive.
2. Search for users to add or click the plus sign next to a user's name.

1. Enter a message when adding a new member or,

1. if you don't want to send a notification, uncheck the notify people box

1. .
2. To change the access level, click the down arrow next to Content manager and change the user to a different access level.
3. Click Send.
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1. On the left, click a Shared Drive.

1. Click the Manage members button at the top

1. of the Shared Drive

1. .
2. Next to a member's name, click the

1. down arrow and select a new access level

1. , or click Remove Access to remove the user from the shared drive completely.
2. Click Save.
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1. Folder.
2. Enter a folder name and click 

1. Create.
   

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1. the shared drive or, clickthe New button, then Folder upload. Navigate to the folder and

1. click Upload.

1. You will be prompted to confirm upload from Google, click Upload.
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   Note
   Only users with Contributor permissions and higher will be able to move folders into a Shared Drive and any subfolders must have the same permission as the top-level folder.

files

• Requires at least 

• Contributor access
• Users must have manager access to both the file and the shared drive to be able to add the file to the drive or edit it.
• Files or folders may not be able to be moved into shared drives if the shared drive already exceeds the 100 GB storage space limit or if you do not own the file you are attempting to move.

• Any files you add are then owned by the team. If you leave the Shared Drive, your files

• will remain accessible to the Team.
• If you don't own the file but have Can

• Edit access in Drive

• from the owner, you can move the file or folder to a Shared Drive if

• the owner has enabled this option.

1. Locate the file or folder you want to move into your Shared Drive. 
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2. Click the three-dot icon next to the file or folder, then click Organize, then click Move.
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3. Click the All Locations tab.
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4. Then click the right arrow to the right of Shared drives.
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5. Select the Shared drive that you want to send the file or folder to, then click Move.
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6. You will get a warning about users with access to the drive having access to this file or folder. Click Move.Image Added
   

   Note
   Once the file or folder is moved to your Shared drive, it will consume shared drive space.

or folders to quickly find them later.

1. Right-click a file or folder

1. .
2. Click the Organize drop-down menu.
3. Select Add to Starred.

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To see all your starred files and folders,

click Starred in the left

sidebar menu.

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You can move any file you own into a Shared Drive, whether it’s from another Drive location or from your computer or mobile device.

If you’re not the owner of a file in My Drive, but you

have Edit

access to the file, you might be able to move that file into a Shared Drive, if:

• The owner of the file has enabled this option.
• The

• owner of the file is a member of the Shared Drive where you want to move the file.

Otherwise, you need to ask the owner to move the file into the Shared Drive.

To move files between Shared

drives, you

must have at least Contributor permissions for both drives.

You must have Manager access to permanently delete files and folders.

In the Trash folder, right-click the file you want to delete and

(2) select Delete forever.

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You must have at least Contributor access to restore files that have been moved to the trash.

1. In the left sidebar menu, right-click on a Shared drives name, then click View trash (or just navigate directly to the Trash tab).
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2. Right-click the file, then click the Restore icon.
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1. Right-click a Shared Drive and

1. click Search within Shared Drive name.
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2. In the Search box, enter your search term and press Enter.
   

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Just like in Drive, there are different ways to share files in Shared Drives with people who aren't members of the Shared Drive.

To share

files with individuals

are groups who are not a member of the Shared Drive

1. In a Shared Drive, click the file or folder you want to share

1. , then (2) click the Share icon.
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2. Add names, email addresses, or groups from Google Groups

1. to

1. the search bar.
   

   Note
   title Copy Link Option

1. To make a file widely accessible and avoid managing access in your organization, you can share the file with a link. Anyone in your organization who gets the link can access the file. Optionally, you can let other users share the link with people

1. who are not in your organization.

1. Click (2) Copy link to copy a link that can be pasted directly into an email or chat.

   
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2. After entering a name or email, you can add a message and/or change the permissions.
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3. If you don't want to send notifications, uncheck the Notify People box.
4. Click Send.
   
   

   Info
   Managers can opt to limit sharing options, see Restrict sharing options on sensitive Drive files.

1. In a Shared Drive, right-click the file you want to unshare.

1. (2) Click Share in the drop-drop menu, then (3) Click Share again.
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2. Click the permissions drop-down to the right of the user’s name, then click Remove access.
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3. Click OK to confirm.
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   4. Click Save.
   

   Note
   Group

1. settings can override individual settings. So, if you try to unshare a file with a person who belongs to an organization or group with access to the file, this person can still access the file.

You must have Manager access to alter the following settings. 

To protect all files in a

shared drive

1. In the left sidebar menu, click the Shared Drive that contains the files you want to protect.
2. At the top of the Shared Drive, next to the Shared Drive name, click the

1. down arrow, then click on Shared Drive settings.
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2. Check or Uncheck to set any of these permissions:

• • Allow people outside

• • of App State to access files

• • Allow people who aren’t members of the shared drive to access files
  • Allow content managers to share folders
  • Allow viewers and commenters to

• • download, print, and copy files

4. After you make your selections, click Done.

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1. Open your Shared Drive. 
2. At the top, next to the Shared Drive name, click

1. the Manage members button to see a list of members and their access levels.
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