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We are creating calendar resources for conference rooms, and training rooms. Anyone with access to the Calendar Resource can reserve the resource (e.g., room) in MountaineerCalendar Google Calendar just as if they were inviting people to a meeting. Imagine - scheduling a meeting and finding a location for the meeting through MountaineerCalendar Google Calendar without searching for meeting spaces by phone or email! To learn more, check out this Google Apps Help Website.
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| title | How do I Request a Calendar Resource? |
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We are allowing Faculty and Staff to request the creation of a Calendar Resource for conference rooms and training rooms. You will also need to list two coordinators for this resource, who are responsible for maintaining and managing this calendar resource. Conference room: A board room or seminar room. Training room: A room with technology for individual participants. | Info |
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Note: Rooms that are already listed and scheduled in R25 should not be added as Calendar Resources because MountaineerCalendar Google Calendar will not provide the same functionality. You can request a Calendar Resource be built through a Tech Support Request Ticket. |
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| title | How can I share or restrict access to the Calendar Resource? |
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Once the calendar resource is created, the 2 coordinators will be notified that they have access to a new Calendar in their ‘My calendars’ list. Calendar Resources default so that everyone at Appalachian can view free/busy on the Calendar Resource, but it’s easy to change: - Hover over the Calendar Resource name to get the drop-down option.
- Click the arrow to get a list of options and choose: “Share this Calendar”.
- Uncheck the “Share this calendar with others” box.
- Under “Share with specific people”, list the individuals who should be able to book the resource.
- Only these people will be able to see the calendar under “Add Rooms, etc”.
- Note that the calendar will appear with all theappstate.edu calendars under “Browse interesting calendars”, but someone previewing the calendar will only see the events that they have access to see. Someone without access to a particular calendar will see a blank calendar with a note that they don’t have permission to view these events.
- Right now you must add a person individually. When Google Groups are available, you may be able to give a group access to a calendar to simplify this procedure.
- Assign their sharing options:
- Highest Access Level: Make changes and manage sharing, change sharing settings, add and edit events, and see details for all events, including private ones.
- Make changes to events, add and edit events, and see details for all events, including private ones.
- See all event details (allows one to schedule the resource and also allows one to see details for all events except those marked as private).
- Lowest Access Level: See free/busy information (no details), See when your calendar is booked and when it has free time, but not the names or other details of your events.
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