In accordance to the University web governance, we use a system of user roles to control what different people can do on a website. This helps ensure that users only have access to the tools and content they need. This guide explains the main user roles and permissions used on App State Drupal 10 sites, so you can better understand your access and responsibilities when working on your website. For more information about why we use user roles, please refer to the University Web Governance.

User Roles

Below are the main user roles for our Drupal sites:

  • Web Team - Full access to all content, admin settings, and user roles, including assigning user permissions.
    • Reserved for UCOMM Web Team members
  • Site Manager - Serves as the main point of contact for the site. Can create and edit all content and microcontent types, edit menus and taxonomy terms, and view the list of users with editing access.
    • Only one Site Manager should be assigned per site. A backup may also be assigned.
  • Publisher - Can create and edit all content and microcontent types. Shares accountability with the Site Manager for content accuracy and quality.
  • Editor - Can create and edit contacts, news and basic pages; edit existing microcontent.
  • Author - Can create and edit contacts and edit news; edit existing basic pages.


User Access

User access is determined by your classification (student vs staff/faculty), the tier of your website, and what you are wanting to edit on the site. If you think you do not have the correct user role, please contact your Site Manager or open a Website Support Request.

Best Practices for Working Within Your Role

  • Collaborate: If you need access to something outside of your role, ask your Site Manager for help making the changes on your behalf.
  • Writing Content: Avoid using your website for initial drafting of new content. It is better to draft and edit a page's content in a Google or Word doc first, and then copy it onto the site after it's been finalized.
  • Ask for help: If you're unsure what you can do, please reach out to your Site Manager or open a Website Support Request.

Next Steps

Learn more about about Sidebar and Admin Layout in Drupal.